SUMMARY OF FUNCTIONS

Directs and organizes all general accounting activities and accounting staff. Prepares accounting and
financial reports and ensures accurate accounting systems, record keeping and Management
Information System (MIS) reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains the general ledger and all related accounts with proper documentation and records of
  all company transactions; reviews entries to the general and subsidiary ledgers to assure
  accuracy and compliance with the company’s and established accounting principles; controls all
  changes to chart of accounts. Responsible for monthly and year-end closing of the general
  ledger including preparation of journal entries.
• Responsible for maintaining computerized accounting system, backup control, assisting other
  accounting staff with questions and printing of computer generated reports and statements.
• Administers preparation of monthly, interim, year-end and comparative financial & MIS reports;
  performs and provides analysis of current results to prior periods and/or budget. Prepares
  required government reports as directed by the CFO and responds to inquiries as necessary.
• Stays current with developments, practice trends and promulgations in the accounting
  profession; monitors accounting systems and recommends new or revised policies and
  procedures.
• Assists the CFO in training and management of accounting staff.
• Prepares monthly bank reconciliation for all accounts; verifies accuracy of bank statements and
  resolve questions or problems; maintains integrity of cash balances and cash flow systems.
• Responsible for review of payroll records and processing of payroll checks and reports by
  Human Resource Department.
• Supervises and Manages Accounts Payable and Accounts Receivable.
• Prepares and submits monthly financial statements; P&L, Balance Sheet, & Cash Flow
  Statement; and rolling cash flow requirements statement in a timely manner.
• Maintains fixed asset records and control; determines depreciation terms/rates to apply to
  capitalized items; prepares property tax returns for review by Controller.
• Responsible for year-end audit and preparation of schedules and documents for independent
  auditors.
• Maintain other accounts and performs other accounting duties as required or as requested by
  the Controller.

KEY PERFORMANCE INDICATORS (KPI)

Submission of Monthly Financial Statements on or before 7th of each month

• 6-Weekly Rolling Cash flow statement on every Monday
• Completion of Audit and submission of Audit to the Board on or Before April 1 of each year
• Submission and management of all statutory requirements in a timely manner without any
  penalties or surcharges
• Maintain accuracy of all accounting data
• Submission of VAT Refund and other tax refunds within 90 days from eligible date

ORGANIZATIONAL RELATIONSHIPS

Reports directly to the CFO. Manages the accounting team.
The organization is involved in the IT/ITeS/BPO Industry, and has a headcount of 70+ with a vision to
create and leverage, technologies and partnerships that make clients become sustainably more
successful. We are a part of Saraff Global group of companies focused on Diamonds, Energy,
Information Technology, Trading, Real Estate and Plastic Industries, striving to achieve Business
Excellence with Social Significance by Leveraging Eco-Friendly Technologies and Human Capital.

QUALIFICATIONS

The position requires a minimum of college degree specifically in commerce or business administration
with a focus on Accounting. Good communication skills and the ability to work well with people is
essential. Good leadership skills are beneficial. Familiarity with accounting and spreadsheet
applications is required especially candidates well versed in Tally would be given priority

• College Degree with a major in Accounting
• Chartered Accountants (CA) or Certified Public Accountants (CPA) is mandatory
• Minimum Five years’ experience in Accounting
• Has a minimum 1-year management experience
• Knowledge of Tally is a must

COMPETENCIES

• Strategic Leadership – Sets the direction, has global/industry wide perspective and thinking,
  raises insightful tough questions. Values and devotes personal time to strategic planning.
  Considers long term impact and wider implications of the strategic plan.
• Business Acumen – Demonstrates entrepreneurial spirit, has good understanding of how
  business makes money, is guided by financials such as profit, ROI, ROCE for decisions. Balances
  short term with long term. Takes a holistic view on cost, profit, market and value addition. Good
  reasoning ability is required to solve a wide range of business problems. Able to understand and
  utilize financial reports and legal documents to conduct business. Able to apply statistical
  calculations, analysis of variance, correlation techniques, and sampling theory as well as algebra,
  linear equations, and other analytics as required.
• Decision making – Clearly defines problems. Considers all the facts and alternatives available. Is
  willing to make firm and speedy decisions. Demonstrates objectivity and high quality in decision
  making. Takes calculated risks with contingency plans.
• Customer Focus – Personally keeps in touch with major customers and understands their
  changing needs. Drives a customer centric culture in the organization. Proactively anticipates
  and provides holistic solutions to delight customers. Responds to customer expectations and
  improves customer satisfaction indices (CSI) better than the market.
• Enabling People Performance – Jointly develops clear roles, challenging goals, expectations and
  accountability for people. Creates an enabling work culture. Allocates resources and supports
  people to success. Demonstrates faith in people’s capabilities and motivate them. Monitors
  performance and celebrates achievements.
• Communication and Networking – Communicates clearly, fluently and in a compelling manner to
  create understanding. Actively listens to people to understand and seek feedback. Ensures
  application of fair process. Establishes long term networking with significant external business
  partners and stakeholders for business gains.
• Team Leadership – Develops an exciting shared vision. Motivates, inspires, influences and pushes
  people to attain team goals. Walks the talk (open, fair and honest). Shares credit for success and
  takes accountability for failures. Celebrates success publicly.
• Leading Change – Champions and acts as a catalyst for major change. Gets buy in from significant
  opinion makers. Communicates and listens with empathy to overcome resistance. Sets up
  systems to hold gains.
• Ownership and Accountability for Results – Demonstrates ownership for goals. Drives himself
  and others to achieve desired results Reviews and monitors progress with course correction to
  ensure success. Raises the bar after each achievement.
• Learn-ability – Proactively seeks opportunities to learn and relearn. Seeks new challenging
  experiences without fear of failure. Quickly attains mastery even in unrelated areas. Utilizes
  learning for improving performance.

PHYSICAL DEMANDS

Ability to communicate orally with board of directors, management, and other co-workers, both individually
and in front of a group is crucial. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for
normal conversations, to receive ordinary information and to prepare or inspect documents.
Good reasoning ability is required to solve a wide range of business problems. Able to apply statistical
calculations, analysis of variance, correlation techniques, and sampling theory as well as algebra, linear
equations, and other analytics as required. Able to understand and utilize financial reports and legal
documents to conduct business.

SUMMARY OF FUNCTIONS

Responsible for bookkeeping and accounting for the US & Canadian clients into the relevant software QuickBooks and XERO.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Min 2-3 years experience in US Book Keeping and QuickBooks
• Knowledge of QuickBooks, XERO preferred
• Good Knowledge of General Accounting, Accounts Payable, Accounts Receivable, Profit & Loss, Balance Sheet, Trial Balance.
• Able to handle individual projects from the Set-up of Accounts till Finalization
• US Tax knowledge would be preferable
• Must have worked in Team and should be a good Team Player

KEY PERFORMANCE INDICATORS (KPI)

These KPI will be essential in assessing the performance of execution of the duties and responsibilities mentioned above.

• Average Number of entries processed
• Average Time taken in processing
• Number of error, maintain accuracy of the client work
• Client & Employer Satisfaction

QUALIFICATIONS

• College Degree with a major in Accounting
• Minimum 2 years’ experience in Accounting
• Knowledge of QuickBooks and XERO is a must

COMPETENCIES

• General Accounting – Must have knowledge of General Accounting for US Accounting and Bookkeeping clients.
• Software Expertise – Expert knowledge of QuickBooks and XERO.
• Prioritize the Work – Able to prioritize the work from different clients.
• Ownership and Accountability for Results – Demonstrates ownership for goals. Drives himself and others to achieve desired results Reviews and monitors progress with course correction to ensure success. Raises the bar after each achievement.
• Learnability – Proactively seeks opportunities to learn and relearn. Seeks new challenging experiences without fear of failure. Quickly attains mastery even in unrelated areas. Utilizes learning for improving performance.

PHYSICAL DEMANDS

Ability to communicate orally with board of directors, management, and other co-workers, both individually and in front of a group is crucial. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.